How to Print Word Doc with Comments: A Guide for Everyone

Word documents with comments can often pose a challenge when it comes to printing. With this guide, you’ll learn multiple methods to print Word documents, including comments, effectively and efficiently.

1. Printing via Microsoft Word Application

The most straightforward way to print a Word document with comments is through the Microsoft Word application. Here’s how you can do it:

• Open your Word document.
• Click on the “File” option at the top left corner of the screen.
• Navigate to “Print” in the dropdown menu.
• Ensure that all necessary settings are correct, including the number of copies and page range if applicable.
• Check if there is an option to print comments or annotations. Some versions of Word may have an “Print comments” checkbox in the print dialog box. Enable it if you want to print comments along with the document.
• Click on “Print” to execute the command.

2. Using Online Tools

If you’re without the Microsoft Word application, you can always rely on online tools like Google Docs or alternative web-based Word processors. Most of these online platforms provide similar printing options as their desktop counterparts:

• Upload your Word document to Google Docs or another web-based processor.
• Once uploaded, navigate to the print option available in the document settings or file menu.
• Check for any specific option to print comments or annotations. If available, enable it.
• Follow the on-screen instructions to complete the printing process.

3. Managing Printing Settings

For complex printing requirements, you might need to delve into the advanced printing settings:

• In Microsoft Word, go to “File” -> “Print.”
• Look for options like “Print Settings” or “Print Options” that often appear as separate sections within the print dialog box.
• Here, you might find more advanced options like choosing the type of printer, setting up multiple pages per sheet, managing document scaling and orientation, and so on. You might also find an option to print comments or annotations in this section if it’s not in the main section itself. Adjust according to your requirements and complete printing.

Some Tips and Considerations:

• Always preview your print job before sending it to the printer, especially if you’re dealing with a multi-page document with several annotations and comments. This way, you can avoid any surprises and ensure that everything is printed correctly.
• Ensure that your printer is connected and ready before attempting to print your document with comments. Test your printer by printing a test page to ensure everything is working fine before embarking on your main print job.
• Keep an eye out for any software updates that may be available for your printer driver or Microsoft Word application as these updates often include bug fixes and improvements related to printing features and functionalities. Regular updates can help ensure smooth printing of documents with comments and annotations.

FAQs Q: What if my Word document has sensitive comments? Should I print them?
A: It depends on your requirements and the purpose of printing the document. If sensitive comments are not meant for public display or distribution, it’s best to consider removing them before printing. However, if these comments are vital for some specific tasks like meetings or client communication where it’s essential to show where work has been done or changes suggested, you can opt to print them. Make sure to cover up any sensitive details that are confidential during the printout’s intended use.
Q: Can I print comments in Google Docs?
A: Yes, if you use Google Docs and find an option to print comments in the print settings, you can enable it to print annotations along with your document. This option might not be available in all versions of Google Docs or web-based processors; it’s always best to check first before starting a print job.\n A prerequisite that everyone has access to the Microsoft Word software may not always be met, hence knowing about online tools becomes handy in such scenarios.", “title”: “How to Print Word Doc with Comments: A Guide for All”}